Choosing HRMS software is a long-term decision: it will hold your employee records, run payroll every month and shape how your people experience HR. Use this checklist to compare options with confidence.
1. Indian statutory compliance
Payroll must handle PF, ESI, professional tax, TDS and labour welfare fund correctly for every state you operate in — with ready challans, returns and Form 16. Ask how quickly the vendor updates the software when rules change.
2. Flexible salary structures
Look for configurable components, arrears, loans, reimbursements and full-and-final settlement without spreadsheets.
3. Attendance that fits your workplace
Offices, factories and field teams need different methods: biometric devices, geo-fenced mobile attendance, face recognition and shift rosters. Attendance should feed payroll automatically.
4. Employee self-service
A good mobile app lets employees apply for leave, download payslips, submit claims and update details — reducing HR tickets dramatically.
5. Recruitment to onboarding
Hiring, offer letters and digital onboarding in the same system mean no re-entering data when a candidate joins.
6. Performance management
Goals, OKRs, continuous feedback and appraisal cycles linked to pay revisions keep performance conversations fair and data-driven.
7. Integrations
Check ready integrations with your accounting software (including Tally), biometric devices, banks and collaboration tools.
8. Security and data privacy
Role-based access, encryption, audit logs and clear data-residency answers are essential for sensitive employee data.
9. AI that saves real time
Modern HRMS platforms include an HR chatbot for policy and leave questions, attrition alerts and payroll anomaly checks. Ask for a live demonstration, not slides.
10. Implementation and support
Ask who will migrate your data, train your team and support you after go-live — and how quickly they respond.
Quick comparison table
| Checklist item | Must-have | Nice-to-have |
|---|---|---|
| PF, ESI, PT, TDS | ✅ | |
| Mobile self-service | ✅ | |
| Biometric & geo attendance | ✅ | |
| Tally / accounting integration | ✅ | |
| HR chatbot | ✅ | |
| Attrition prediction | ✅ |
The bottom line
The right HRMS removes manual work from every payroll cycle and gives employees a better experience. TG HRMS covers all ten points, including integrated payroll and an AI HR chatbot. Book a free demo to walk through it with your HR team.
Book a free demo and we will show you the software set up for a business like yours.
